Privacy Notice

Hudson Weir Limited (“HW”) is dedicated to ensuring the protection of your personal information. This privacy notice explains how we use any personal information we collect about you, in accordance with the General Data Protection Regulation (“the regulation”).

HW is considered a “data controller”. This means that we are responsible for how we hold and use personal information about you. We are therefore required under the regulation to notify you of the information contained within this privacy notice. HW is committed to being transparent about how it collects and uses personal data.

The things you need to know:

• What information does HW collect?

• How we use the information collected

• How the information is stored and secured

• Who has access to your information?

• How you can access your information and make changes to it

• Other websites

• How to contact us

What information does HW collect?

We collect information about you when you ask about the services we can provide. We also collect information if you are connected with any matters that we are dealing with or if you seek employment with us.

The information collected and processed includes but is not limited to the following:

Prospective Clients

• your name, company name, job title, address and contact details, including email address and telephone number, date of birth and gender;

Creditors

• your name, company name, job title, address and contact details, including email address and telephone number, date of birth and gender;
• Employment details if relevant such as wage details etc.

Debtors

• your name, company name, job title, address and contact details, including email address and telephone number, date of birth and gender;

Prospective Employees

• your name, company name, job title, address and contact details, including email address and telephone number, date of birth and gender;
• the terms and conditions of your employment;
  

How we use the information collected

We collect information about you to answer your questions or deal with your request for advice. In addition the information is used to manage any matters we may be dealing with, which you may be connected to. Information is also processed if you are looking for employment with us. We consider these to be lawful reasons for using the information we collect about you.

In processing your request for advice, we may send and receive information about your personal details from credit reference agencies and fraud prevention agencies.

How the information is stored and secured

HW takes the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.

Where HW engages third parties to process personal data on its behalf, those third parties will do so on the basis of written instructions and you can expect a similar degree of protection in respect of your personal data as you expect from us.

We will hold the information we collect about you only for as long as necessary to fulfil the purposes we have collected it for. To determine the appropriate retention period, we have considered the amount, nature and sensitivity of the information, the potential risk of harm from unauthorised use or disclosure of it, the purposes for which we process it and whether we can achieve those purposes through other means, and the applicable legal requirements.

Our policy is to hold such information for a period of 6 years from the date of your last communication to us.

Who has access to your information?

Your information will be shared internally, specifically with staff members who are dealing with matters which you may be connected with and with third parties also dealing with case-related matters.  

How you can access your information and make changes to it

You can request a copy of the information that we hold about you. If you would like some or all of your personal information, please e-mail or write to us at the address set out at the end of this privacy notice.

We want to make sure that your personal information is accurate and up to date. Please contact us to correct or remove information you think is inaccurate.

As a data subject, you have a number of rights. You can:

• as mentioned above, access and obtain a copy of your data on request;
• request that we change incorrect or incomplete data;
• require HW to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
• object to the processing of your data where HW is relying on its legitimate interests as the legal ground for processing; and
• ask us to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the firm’s legitimate grounds for processing data.

If you have a concern about the way we are collecting or using the information that we collect about you, we ask that you please raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Other websites

Our website may contain links to other websites. This privacy notice only applies to this website so when you link to other websites you should read their own privacy policies and notices

How to contact us

info@hudsonweir.co.uk

Hudson Weir Limited

Third Floor

112 Clerkenwell Road

London

EC1M 5SA